Site: Mass General Brigham Incorporated

At Mass General Brigham, we know it takes a surprising range of talented professionals to advance our mission—from doctors, nurses, business people and tech experts, to dedicated researchers and systems analysts. As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community. We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.

At Mass General Brigham, we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore, we invite and welcome applicants from traditionally underrepresented groups in healthcare — people of color, people with disabilities, LGBTQ community, and/or gender expansive, first and second-generation immigrants, veterans, and people from different socioeconomic backgrounds – to apply.

Job Summary

The HIM Senior Manager will support and report to the Executive Director of HIM within the MGB Office of the Chief Medical Officer (OCMO). This individual will play a key role in strategically representing the HIM department throughout the organization by fostering collaboration and promoting data integrity. They will have primary responsibility for managing the HIM Department budget, managing vendor relationships and planning for capital expenses. The HIM Senior Manager, provides HIM subject matter expertise to all departments across MGB to ensure seamless integration of patient information in a compliant manner.

Education
Bachelor's Degree Health Information Management required or Bachelor's Degree Healthcare Administration required or Bachelor's Degree Related Field of Study required

Can this role accept experience in lieu of a degree?
No

Licenses and Credentials

Experience
Experience in Health Information Management 5-7 years required and Experience in a management or leadership role 3-5 years required

Knowledge, Skills and Abilities

• Strategically ensures compliance with all relevant and applicable laws, regulations, and contractual agreements across the business and operational areas.
• Analyze regulatory requirements, impacts, and required changes. Communicates current state of regulations impacting HIM at a federal and state level.
• Serves as HIM leader for MGB hospitals and sites, advising on site based HIM related matters including accreditation surveys.
• Manages patient opt-out of health information exchange, providing highest level customer service to our patients.
• Recommend standardized Health Information Management (HIM) practices to ensure consistent operations across all hospitals.
• Collaborate with other departments, such as IT, clinical departments, and administration, to ensure integration and exchange of health information across the healthcare organization.
• Develops and implements strategies to meet legal, business, and regulatory requirements for health information and health records which are maintained in a variety of formats and used for diagnosis, treatment, research, teaching, legal, planning and health care management purposes.
• Evaluate, monitor, and reduce the costs associated with paper records and forms thereby increasing the use of electronic heath record. Provide direction to site leaders to analyze information, evaluate documentation alternatives and troubleshoot problems in this area.
• Advise on all aspects of maintaining a legal health record including identity management, content, classification, amendment, preservation, media management and access.
• Advise and promote privacy within HIM when developing enhancements to the EHR, patient and physician portals and consent requirements for a consistent delivery of program strategy across the enterprise. This includes an organizational wide education and policy compliance.
• Collaborates with OCMO to ensure integrity of the patient health record while advancing organizational OCMO goals and EI-HRO principles.
• Plan and develop an annual HIM Operating and Capital budget with an eye toward improved efficiencies, standardization and realized cost savings.
• Assure annual and monthly budget accruals are submitted and reflect actual spend.
• Review monthly operating budget salary and expenses, actual vs. budget and adjust accordingly.
• Assure monthly vendor invoices are approved and paid timely.
• Review HIM Position Control report with HIM Senior Managers and adjust as necessary, including quarterly review with HIM Executive Director.

• Assist with the design and implement programs for warehousing, archiving and destruction in accordance with enterprise strategy and policies as well as State and Federal laws.
• Recommend non-MGB sites for integration to use the Mass General Brigham EHR. Direct the implementation efforts for effective transition of the designated patient data.
• Other duties as assigned.

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 35lbs
• Carrying Occasionally (3-33%) 20lbs - 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Hybrid

399 Revolution Drive

40

Regular

Day (United States of America)

Mass General Brigham Incorporated is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Mass General Brigham Competency Framework