Transplant Data Coordinator - per diem
Beth Israel Lahey Health
When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.
Job Description:
Under the direction of, and working alongside, the Transplant Quality Assessment Manager, the position works to manage the various transplant databases including (i.e. Phoenix, United Network of Organ Sharing (UNOS), End Stage Renal Disease Registry (ESRD) as well as capturing data for other multi-organ Transplant quality improvement initiatives. Focuses efforts on timely and accurate data entry of clinical variables into transplant databases. Conducts daily clinical chart review as well as data analysis and reporting of improvement opportunities to Transplant Leadership. Includes capturing demographic and clinical information and reporting data to the Transplant team. Assists the Transplant Quality Assessment Manager with running data reports from various databases including but not limited to EPIC, SRTR and UNOS).Reports trended data over time with graphs and presentations. Identifies ways to enhance data capture process to optimize data integrity and increase the Scientific Registry of Transplant Recipients (SRTR) risk adjustment. Works with the Transplant Quality Assessment Manager to support patient quality and performance improvement initiatives. Must be able to coordinate data entry and analysis of multiple pathways concurrently. The Transplant Data Coordinator must be able to effectively communicate with all levels of personnel and function as a liaison at the department and facility levels. Coordinating information flow among medical, ancillary, nursing, financial and insurance staff. Identifies and reports issues to the Transplant Quality Assessment Manager for problem solving.
Essential Duties & Responsibilities
1. Verifies information, collects, and enters all appropriate data into appropriate database (i.e. Phoenix, United Network of Organ Sharing (UNOS), End Stage Renal Disease Registry (ESRD) to keep registry current within allotted deadlines and regulatory measures
2. Creates and maintains databases for patient management, regulatory reporting and clinical tracking
3. Monitors non-compliance with documentation to bring to leadership to make recommendations related to area that need improvement
4. Maintains EPIC CMS reports to ensure continuous readiness for CMS surveys.
5. Utilizes Epic reports to identify solid organ transplant patients based on their clinical phase to automatically transfer information to UNET (Waitlist Reconciliation, Transplant Candidate Registration and Transplant Recipient Registration forms). Utilizes these tools to verify and confirm data accuracy.
6. Develops data collection tools and quality checks to identify any discrepancies or errors
7. Monitors and maintains accuracy and completeness of data entry to optimize data integrity
8. Assists with the completion of UNOS staffing surveys
9. Working with the Transplant Quality Assessment Manager, responds to specific data requests and develops data collection plans, conducts chart review, analyzes and summarizes quality improvement project data for review by the transplant team as well as key stakeholders
10. Serves as an active participant in the Transplant continuous quality improvement work through various efforts including creation, distribution, and presentation of data
11. Promotes and facilitates the development and identification of existing support systems necessary for improving data analysis
12. Interacts with various members of the multidisciplinary care team to ensure accurate data capture reviewed at the Transplant Quality meetings
13. Escalates concerns to department leadership to problem solve when needed
14. Assists with the RCA process of patient deaths or graft failures. Notifies UNOS and completes required regulatory forms
15. Along with the Transplant Quality Assessment Manager, serves as a Security Administrator for UNET and ESRD
16. Attends meetings onsite as needed
17. All other duties as assigned by the Transplant Quality Assessment Manager and Transplant Leadership
Minimum Qualifications:
Preferably has a clinical/medical background, i.e Licensed Practical Nurse or Medical Assistant
Minimum 3 years' experience in healthcare, preferably with data collection and or chart review
Knowledge of hospital, industry and agency standards for procedures used to collect, compile and manage/coordinate data
Very familiar with Microsoft Office applications
Key Relationships: Transplant Quality Assessment Manager/Transplant Leadership
Pay Range:
$20.00 - $28.00The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.